Thoth Tech - Company Structure and Objectives for Trimester 2 2022

Executive Summary

Thoth Tech (est. 2022) is a new software development company currently building from the ground up in Melbourne Australia. Thoth Tech’s mission is to build, operate, and deploy education technologies, creating tools that enhance education outcomes by empowering students, connecting them with tutors, and facilitating personalised learning experiences. We value our people, and we value excellence: We are people-focused, aim to produce sustainable products of excellent quality, and provide frameworks that provide a safe environment for learning and support of our team.

This report is for stakeholders, investors, and employees, and will outline the company structure, charter, objectives – both short and long term, and explore each product’s goals in depth.

Within the first third of 2022, Thoth Tech has recruited approximately 92 employees including four area leads, three product leads and eleven delivery leads.

The second third of 2022 has seen Thoth Tech grow to approximately 104 employees, including five product leads and sixteen delivery leads.

There will be another recruitment phase during the last third of the year, with the potential for internships throughout the company.

Along with recruitment, Thoth Tech has taken onboard three external products, two live and well-established products – OnTrack and SplashKit – and DreamBig, a in development product which will leverage the OnTrack technology stack. Thoth Tech will also be creating our internal architecture and platform for employees throughout this third of the year, referred to as the Internal System project.

Both the OnTrack and SplashKit products have been identified as requiring extensions and additional features to improve the quality and usability of the product. OnTrack is a platform designed to facilitate student learning and reducing the pressure of achieving unrealistic grades. The focus is on providing a tailored learning experience, using tasks and a portfolio assessment. This product is live and is currently being upgraded to newer technology stacks and improving security and documentation. SplashKit is currently a 2D game development Software Development Kit used to teach object-oriented coding to beginners. It has been identified that SplashKit can be expanded to explore other areas and languages. The DreamBig product is in response to a need identified by Deakin,to provide a personalised development roadmaps to enhance students’ employability. Due to a partnership with the School of IT at Deakin University, Thoth Tech and the subsequent products are funded, supported, and leveraged by Deakin. However, all contributions by Thoth Tech members are acknowledged due to the Open-Source nature of the company. Deakin provides ground zero end-user testing and focus groups for product improvements.

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Andrew Cain,

Managing Director

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Glory Lee,

Managing Director

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Table of contents

• Executive Summary
• Leadership Team
  • Roles and Responsibilities
• Trimester Goals and Objectives
• Company Charter
  • Mission
  • Values
  • Team Culture
  • Roles
  • Metrics of success
  • Standards of quality
• Company Structure
• Product Overview
  • OnTrack
    • Voice Verification
    • Task and Submission Redesign
    • File Submission Enhancements
    • Security Analysis
    • User Interface Enhancement
    • Google Cloud Deployment
    • OnTrack Documentation
    • Quality Assurance and Testing
  • SplashKit
    • Operations
    • Extensions
    • Applications - Arcade Machine
    • Applications - Build An Exceptional Game
    • Modules Enhancements
  • DreamBig
    • Prototype Technical Team
    • Design Team
    • Dreambig Documentation and Quality Assurance Team
  • Company Operations
    • Documentation Infrastructure System
    • Company Documentation

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Leadership Team

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Roles and Responsibilities

	Role	Responsibilities	Skills
Managing Director	The role of the managing director is to oversee the Thoth Tech company executive leadership team to ensure they are running the company effectively and value is being added to the Thoth Tech products by the projects they are supporting.	Provide guidance to executive leadership team Provide high-level vision for the ongoing goals of the company Provide a consistent company strategy due to low retention	Leadership Communication Mentor Decision-making
Product Lead	The role of the Product lead is to drive their focus on the projects of their product. They also organise, lead, guide, and support Delivery Leads to achieve their project goals.	Establish company structure, systems & processes Establish a leadership cadence Drive a focus on Technical Learning, Data, Documentation and Quality Assurance Support Delivery leads with their project Drive the product in the direction determined by the Managing Directors. Strong drive towards toward objectives with bias for action Proactively identify blockers and opportunities Make thoughtful decisions motivated by data and research Be transparent and accountable by visualising objectives	Leadership Organisation Interpersonal Savvy Problem-Solving Collaborative Mentor Communication Presentation Stakeholder management Empathy
Delivery Lead	The role of the Delivery lead is to lead, organise and support their project teams to ensure ongoing success.	Establish a team cadence Build rapport with all team members to foster a cohesive and collaborative environment Strong drive towards objectives with bias for action Proactively identify blockers and opportunities Communication on what the team is doing, their plans and what is needed	Communication Empathy Interpersonal Savvy Collaborative Leadership Stakeholder management

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Trimester Goals and Objectives

Objective 1

Continue to grow Thoth Tech as a company in line with our mission and values.

• Even distribution of roles and responsibilities
• Foster and encourage self-motivation and autonomy
• Maintain the Thoth Tech project branching structure and approval process
• Enhance the Quality Assurance Policy and process across all the products
• Establish standards and expectations of product development
• Enhance and extend the handover document
• Enhace the Onboarding process for leadership team
• Maintain the Documentation guidelines for Thoth Tech

Objective 2

Create a safe, supportive, and collaborative company culture that empowers our employees to learn and develop their skills.

• Maintain a company culture where feedback is welcome, and success is celebrated
• Support development of chosen skills in every team member
• Help team members to develop soft skills such as leadership, teamwork, professionalism etc
• Empower those embracing learning of new skills, to pass their knowledge on to other team members
• Create a psychologically safe space for collaboration to thrive
• Optimise the company experience for future employees

Objective 3

Add value to the SplashKit Product by extending functionality and languages

• Improve the SplashKit product through realistic physics, data visualisations and machine learning
• Improve SplashKit language compatibilities to expand learning accessibility for users
• Improve SplashKit installation process and compatibilties
• Complete a hardware product to showcase student game creations

Objective 4

Add value to Company Operations

• Improve the Handbook
• Establish a website for centralised documentation as a part of Company Operation.
• Establish guidelines, protocols for all the major principles
• Include Standard Templates for different processes
• Improve company policies

Objective 5

Add value to the OnTrack Product by adding and enhancing features

• Enhance Voice Verification as a new feature
• Create a company hosted deployment of OnTrack
• Move Ontrack front-end away from legacy technologies
• Analyse, update, improve and create retrospective OnTrack documentation

Objective 6

Create the DreamBig prototype as a new product that adds value to the Thoth Tech company

• Build the vision and strategy for the DreamBig product
• Create a DreamBig prototype as proof of concept

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Company Structure

The Company is broken up based on product, with the product leads spread company wide. There is a tier system built into the company structure – directors, product leads, delivery leads, then team members. This structure is primarily about support, guidance, and feedback, rather than authority. Each employee has chosen their own role title based on their interests, skills, experience and what they want to develop.

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